A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the January 23, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Potential sale of land
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR JANUARY 23, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Energy Performance Program b. Speech Therapy Services
REVIEW ACTION ITEMS - FOR ACTION ON JANUARY 23, 2017 1. Consideration and approval of recognizing long-time Barton Middle School nurse, the late Susie Kana by naming the Barton Middle School athletic field and track in her honor Presenter: Tim Savoy Time: 5 minutes 2. Consideration and possible acceptance of financial audit for year end Presenter: Annette Folmar Time: 15 minutes 3. Consideration and possible approval of the design documents of a new high school Presenter: Carter Scherff Time: 15 minutes 4. Review and possible adoption of the Hays CISD Targeted Improvement Plan for the Performance-Based Monitoring and Analysis System (PBMAS) Presenter: Dr. Kim Pool; Joy Philpott Time: 10 minutes 5. Approval of the election services contract with the Hays County Election Administrator Presenter: Tim Savoy Time: 5 minutes
6. Approval of the resolution changing the Board of Trustees election polling location for Single- Member District 1 and closing the Driftwood polling location Presenter: Tim Savoy Time: 5 minutes 7. Approval of order calling for the 2017 Board of Trustees election Presenter: Tim Savoy Time: 5 minutes 8. Consideration and possible approval of the guaranteed maximum price (GMP) for the replacement of the Tom Green Elementary School boiler. Presenter: Carter Scherff Time: 5 minutes 9. Consideration and possible approval of HVAC repairs at the PAC. Presenter: Carter Scherff Time: 5 minutes 10. Consideration and possible approval of bus purchase Presenter: Carter Scherff Time: 5 minutes 11. Consideration and possible vote by resolution for Caldwell County Appraisal District Board of Directors Presenter: Annette Folmer Time: 5 minutes 12. Consideration and Possible Adoption of District Initiated Policy Update Affecting Local Policy FDB(LOCAL) Presenter: Neil Bonavita Time: 5 minutes 13. Consideration and possible adoption of A-F Resolution Presenter: Mike McKie Time: 15 minute
Report on implementation progress on the Facilities Management Response Plan Presenter: Carter Scherff Time: 10 minutes
Discussion regarding the use of running water and sewer in portable classrooms Presenter: Carter Scherff Time: 10 Minutes
3. Discussion of 2017 bond development process Presenter: Mike McKie Time: 30 minutes O. INFORMATION SCHEDULED FOR JANUARY 23, 2017 1. Discussion of 2017 bond development process Presenter: Mike McKie Time: 30 minutes R. ADJOURN
A. CALL TO ORDER: Establish a quorum The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the January 23, 2017 Hays CISD Board of Trustees Business Meeting. B. CLOSED SESSION 1. Potential sale of land
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM) D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Presenter: Board Secretary E. MISSION STATEMENT Presenter: Board Vice President
PUBLIC FORUM It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR JANUARY 23, 2017 Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda. Time: 10 minutes 1. Minutes of Board of Trustees Meetings Presenter: Mike McKie 2. Budget Amendments Presenter: Annette Folmar 3. Procurements Presenter: Annette Folmar a. Energy Performance Program b. Speech Therapy Services
REVIEW ACTION ITEMS - FOR ACTION ON JANUARY 23, 2017 1. Consideration and approval of recognizing long-time Barton Middle School nurse, the late Susie Kana by naming the Barton Middle School athletic field and track in her honor Presenter: Tim Savoy Time: 5 minutes 2. Consideration and possible acceptance of financial audit for year end Presenter: Annette Folmar Time: 15 minutes 3. Consideration and possible approval of the design documents of a new high school Presenter: Carter Scherff Time: 15 minutes 4. Review and possible adoption of the Hays CISD Targeted Improvement Plan for the Performance-Based Monitoring and Analysis System (PBMAS) Presenter: Dr. Kim Pool; Joy Philpott Time: 10 minutes 5. Approval of the election services contract with the Hays County Election Administrator Presenter: Tim Savoy Time: 5 minutes
6. Approval of the resolution changing the Board of Trustees election polling location for Single- Member District 1 and closing the Driftwood polling location Presenter: Tim Savoy Time: 5 minutes 7. Approval of order calling for the 2017 Board of Trustees election Presenter: Tim Savoy Time: 5 minutes 8. Consideration and possible approval of the guaranteed maximum price (GMP) for the replacement of the Tom Green Elementary School boiler. Presenter: Carter Scherff Time: 5 minutes 9. Consideration and possible approval of HVAC repairs at the PAC. Presenter: Carter Scherff Time: 5 minutes 10. Consideration and possible approval of bus purchase Presenter: Carter Scherff Time: 5 minutes 11. Consideration and possible vote by resolution for Caldwell County Appraisal District Board of Directors Presenter: Annette Folmer Time: 5 minutes 12. Consideration and Possible Adoption of District Initiated Policy Update Affecting Local Policy FDB(LOCAL) Presenter: Neil Bonavita Time: 5 minutes 13. Consideration and possible adoption of A-F Resolution Presenter: Mike McKie Time: 15 minute
Report on implementation progress on the Facilities Management Response Plan Presenter: Carter Scherff Time: 10 minutes
Discussion regarding the use of running water and sewer in portable classrooms Presenter: Carter Scherff Time: 10 Minutes
3. Discussion of 2017 bond development process Presenter: Mike McKie Time: 30 minutes O. INFORMATION SCHEDULED FOR JANUARY 23, 2017 1. Discussion of 2017 bond development process Presenter: Mike McKie Time: 30 minutes R. ADJOURN